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Account Receivable Voucher Maintenance

    This part of the program enables the user to edit and input the Accounts Receivable Vouchers.

    Each receivable voucher should relate to one and only one invoice, debit note , or credit note which you have issued to a customer.

    Please ensure that the Accounts Receivable Control Account is defined and set up before attempting to gain access to the Receivable Voucher Maintenance.

    Select [Receivable Voucher] , the Receivable Voucher Maintenance , from the main menu.

    Type in the two-letter code for the voucher type. The voucher type must be classified as “R”(Receivable)

Field Definitions

    Date The voucher date will be manually input when a new voucher is created , but once the voucher is saved , the date is protected and cannot be recalled for modification.

    Voucher No refer to the definition of “Voucher NO” in Section 2 of Chapter 3

    Prepared by The name of the user who created the voucher.

    Debtor The account code and name which this voucher should be debited from or credited to .

    Due Date This voucher should be settled on or before the date shown here.

    Last Modify Date The date that this voucher is last modified.

    Currency Code The preset currency denomination of the voucher . The default currency denomination is the customer master currency code.

    Exchange Rate The exchange rate for the invoice amount if it is in a foreign currency . the default rate is the book rat.

    Foreign Amount I f the amount received is not in the base currency (Hong Kong Dollars), enter the amount paid in foreign currency.

    Base Due Amount The amount paid in the base currency. If the amount is in a foreign currency , the calculation will be base on the exchange rate entered.

    Particular A two-line , eight-character description of the voucher.

    Distribution To The amount of the voucher can be distributed to a maximum of ten accounts. In each receivable voucher, the system will automatically create a general voucher which will:

1  Debit the A/R control Account with the receivable voucher amount

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