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Accounts Payable Voucher Maintenance

    This part of the program enables the user to edit and input the Accounts Payable Vouchers.

    Each payable voucher should relate to one and only one invoice, debit note or credit note which you have received from a supplier.

    Please ensure that the Accounts Payable Control Account is defined and set up before attempting to gain access to the Payable Voucher Maintenance.

    Select [Payable Voucher] , the payable voucher Maintenance , from the main menu

    Type in the two-letter code for the voucher type.

    The voucher type must be classified as “P” (payable).

    Date Refer to the definition of “Date” in Section 2 Of Chapter 3.

    Voucher No Refer to the definition of “Voucher No” in Section 2 of Chapter 3.

    Prepared by The name of the user who created the voucher.

    Last Modify Date The date this voucher is last modified. This is a display only field and is automatically maintained by the system.

    Creditor The account code and name which this voucher should be debited from or credited to .

    Creditor Ref. The number on the invoice , debit note or credit note, which the creditor can identify this transaction.

    Currency code The preset currency denomination of the voucher . The default currency denomination is the supplier master currency code

    Exchange Rate The exchange rate for the invoice amount if it is in a foreign currency . The default rate is the book rate.

    Foreign Amount If the amount to be paid is not in the base currency (Hong Kong Dollars) , enter the amount paid in foreign currency .

    Base Due Amount The amount to be paid in the base currency . If the amount is in a foreign currency , the calculation will be based on the exchange rate entered.

    Particular A two-line , eighty-character description of the voucher.

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