Chapter 4. Financial Statement
Define Financial Statement
The whole purpose of the General Ledger system is to prepare the financial Statement
You must first define the financial statement before printing it. By defining the financial statement, You can control the printing sequence of the accounts presented in the statement and the printing format of the accounts. You may also define the totals and the sub-totals
You may also group the accounts into a sub-statement and incorporate only the balance of the sub-statement into the financial statement . A sub-statement may contain as many sub-statements as needed, and a financial statement may contain any number of sub-statements.
The definition procedure is considered to be completed if and only if all the accounts in the chart of accounts are included in one and only one statement or sub-statement. And if there is any sub-statement defined, the sub-statement must also be included in another sub-statement or in the financial statement.
To define a financial statement , select [Financial Statement], define Financial Statement , and follow the standard Table Operating Procedure to Add , Modify or Delete a statement or sub-statement.
A financial statement presents information in two parts: the statement header and the statement detail. The statement header contains the name of the statement, while the statement detail contains all accounts and / or sub-statement statements, the printing sequence as well as the printing format.
After you have completed the statement header , you may follow the keys listed below to edit the statement detail format:
Key Operations
[INS] To add a new line to the statement.
[DEL] To delete a line from the statement.
[ENTER] To modify the contents of a statement line
Grey[+] To move down a line
Grey[-] To move up a line
[CTRL][R] To renumber the statement line sequence.
A statement line can be one of the followings:
1 an account,
2 a simple or
3 a sub-statement.
Field Definitions
Account code It must be a valid account code or a statement code
Total level When the component is a piece of text, you may define up to nine total levels to tally up the accounts . A total level of n will print the sum of account balance for all accounts starting from a previous total level of less than or equal to n. Enter “0” if no total needs to be printed .
Please refer to the example below.
Example:
Account 1
Account 2
Total level 1: will print the sum of the account balance for accounts 1 and 2
Account 3
Account 4
Total level 1: will print the sum of the account balance for accounts 3 and 4
Account 5
Account 6
Total level 2: will print the sum of the account balance for accounts 1 to 6
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